Moving to a bigger office or worksite is one of the most exciting things that can happen to your company. An expansion is a clear sign that your business is enjoying success and growing at a rapid rate, which is why you now need more workers, products and equipment. This also entails a transfer to a more spacious business or office space.
Some Associated Challenges
Seasoned office removalists from the Gold Coast say that moving your business to a different location altogether is exciting, but unfortunately, can also be a huge and stressful undertaking. There are countless items, equipment, furniture, products and supplies of various sizes and quantities that must be properly packed, labeled and delivered to the new address.
A complete office or business move is not only time-consuming and difficult; the whole moving process can also hamper the normal flow of your daily operations. When done incorrectly, the relocation could delay the completion of important tasks and even potentially cause issues with your customers or clients.
Relocating Your Office Without the Hassle
You can avoid the usual issues and complications that come with relocating your office by following these tips below:
1. Designate a moving manager
If you don’t want to handle the office move yourself, select a staff member to take care of all the details and tasks relevant to the office move. Make sure this person is meticulous and won’t have problems coordinating with all employees and the removalists. Ensure that all your employees know that they are supposed to report to and coordinate with this person as well.
Having just one manager to lead the relocation will help ensure that all key information is centralized and that no tasks will be overlooked because someone thinks somebody else will do them.
2. Create a timetable for the move
At least four to six months before your lease expires or the date you want to leave your current premises, create a schedule or deadline for all the tasks that need to be completed.
Start by visiting the new space you will be moving into and determine what additions or renovations would be necessary. By doing so, you will know which of your possessions or items you can bring in first.
Next, work with your moving manager and your employees to come up with a list of other items that are not used daily which can be brought in one by one.
Make sure you send this schedule to your employees. You can also inform your service providers or utility companies at this stage so that you will know the requirements necessary to facilitate the transfer.
3. Pack and label properly
Once everyone is ready to pack, ensure you have the right number, sizes and types of boxes and other portable storing solutions.
Also, keep in mind that you bought your assets at various prices and, as such, you will want the more expensive items to receive special care. You can always get help from your chosen removal company if you and your employees are having a hard time packing some delicate and costly equipment and other assets.
In addition, you can reduce the time your workers need to unpack the boxes and rummage through its contents by labeling them clearly before the move. This will also help reduce the chances of your office removal company losing a box or other items.
4. Regularly coordinate with your vendors
A move to a new office often results in the need for purchasing additional furniture and equipment. To be sure all the new purchases will be at your new location before everything is ready, coordinate regularly with your vendors.
Confirm your requirements and make all final arrangements.
With everything prepared beforehand, you can be sure your employees can go back to their regular daily routine as quickly as possible.
5. Ensure everyone knows that you’re moving
Inform your regular customers or clients and suppliers about your new address and contact information. Assign one of your employees to change your contact details on the website, business cards and social media accounts so that everyone is kept in the loop.
Make sure your customers or clients and suppliers are informed at least a week before the actual move.
6. Schedule the move to take place at afterhours
Moving outside of normal hours will help you and your removalists avoid traffic, using the elevator or stairs that you share with several other people, and grappling with parking restrictions.
If your removal company can work afterhours and you can get some employees to help you oversee the process, do so.
By scheduling the move afterhours, you will encounter fewer obstacles. This will mean a faster and less stressful move.
7. Make sure you choose a trusted relocation company
Lastly, getting help from a reputable removal company will facilitate a faster and easier office move. They can reduce interruptions brought about by this activity. If you work with the right service provider, you can get help with packing and labeling all business assets.
They will also ensure that all office items will be transported to your new premises complete and intact. Lastly, they will be able to accommodate your request to get the move done afterhours.
John Pfeiffer has been the proud owner of Ashtons Removals for over 40 years. His attention to detail, a product of his accountancy background, and his emphasis on training and empowering his team members, has ensured the vast number of Gold Coast families who have been moved by Ashtons Removals, have had their furniture and effects moved undamaged and with minimum fuss.